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Requesting Transcripts

Requesting your transcript is easy.  Start here: do you want a Mailed Transcript or E-Transcript?  Our comprehensive transcript services ensure your records arrive where you want them and when you need them.  Fees apply.  

Mailed Transcripts

1. Complete this form

2. Submit the completed form to the Office of the Registrar: 

  • Email to registrar@phc.edu  (you can scan the form or take a picture with your phone)
  • Mail or hand deliver to the Office of the Registrar at  10 Patrick Henry Circle, Purcellville, VA 20132
  • Fax  to 540.441.8059

3.  Click here to submit payment online.    You can also mail a check or pay in-person.

 

Processing Options for Mailed Transcripts

  • Standard transcripts are $5 for each ordered
    • Processed within 5 days of receiving the request and payment
    • Mailed USPS standard First Class
  • Rushed Transcripts are $25 for the first copy ordered
    • $5 for each additional copy to the same address - up to 5 max
    • Next day processing
    • USPS Express – delivery estimate 1-2 days
  • Urgent Transcripts are $45 for the first copy ordered
    • $5 for each additional copy to the same address - up to 5 max
    • Processed same business day if request and payment received by 10 am
    • UPS – delivery estimate 1 day
    • This option is not available for pickup or delivery to PO Boxes
Tracking numbers are emailed for all Rushed and Urgent shipments.  Rushed and/or Urgent delivery options are not available for shipments outside the continental United States.

 

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Important Notes

  • Transcripts are not released until all obligations to the college are fulfilled.
  • Transcripts can only be requested by the student or former student.
  • Plan ahead.  Processing times may be delayed during high volume seasons, particularly the beginning and end of the semester.
  • Both the request form and payment must be received prior to processing your request.

E-Transcripts

1. Confirm whether the recipient is "in-network" or "out-of-network"

  • In-network:  Sending to a College or University?  Confirm whether they appear on the in-network list.  If yes, place the exact title of the in-network institution on the request form; be careful, many institutions have multiple recipients.  If not listed, they are out-of-network.
  • Out-of-network:  Provide the name of the recipient and the email address on the form.

2.  Complete this form

3. Submit the completed form to the Office of the Registrar: 

  • Email to registrar@phc.edu  (you can scan the form or take a picture with your phone)
  • Mail or hand deliver to the Office of the Registrar at  10 Patrick Henry Circle, Purcellville, VA 20132
  • Fax  to 540.441.8059

4.  Click here to submit payment online.    You can also mail a check or pay in-person.

 

Processing Options for E-Transcripts

  • Standard transcripts are $5 for each ordered
    • Processed within 5 days of receiving the request and payment
  • Rushed Transcripts are $25 for the first copy ordered
    • Next day processing
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Frequently Asked Questions

What is the difference between an Official and Unofficial Mailed Transcript?

Official:
    Printed on security paper
    Signed by Registrar
    Embossed with official seal of Patrick Henry College
    Presented in sealed envelope (if the seal is broken, the transcript will no longer be official)

Unofficial:
    Printed on white paper
    Marked "unofficial"

What is the difference between an In-network and Out-of-network E-transcript?

In-network recipients are third-party authenticated, trusted institutions that safeguard the privacy of student records.  As a result, when they receive an e-transcript, they can print the e-transcript and it will continue to be an official transcript.

Out-of-network recipients can be mailed to anyone.  While these recipients can view the official transcript online, they will be notified that the e-transcript will cease to be an official transcript when it is printed. 

How do I know whether I need an official or unofficial transcript?

It will depend on the institution or organization requesting the transcript. Please check with the institution/organization requesting the transcript as to their requirements.

Can I request multiple transcripts at one time and have them shipped to multiple addresses?

Yes. There is no limit as to the number of Standard Transcripts requested. The maximum request for Rushed and Urgent transcripts is 5 each. And yes, you can list up to two addresses on one form and have the transcripts shipped differently to each address. For example, you can have a Standard delivery to address A and a Rushed delivery to address B.

Not all my grades are in, can I still request a transcript?

Yes. Simply select the “Hold for grades” box below the address boxes on the form and the Registrar will send the transcript after the  grades are submitted by the faculty.

Why do I need to print and sign the form?

Once a transcript is sent, we can't get it back.  In order to safeguard the privacy of student records, physical signatures are required to authenticate the request.  In all cases, it is required before your transcript request will be processed.

Office of the Registrar

Hours: Monday through Friday 8:30 am - 5:00 pm, with the exception of Holidays

p 540.441.8050 | f 540.441.8059 | registrar@phc.edu

 Patrick Henry College

10 Patrick Henry Circle

Purcellville, VA 20132