Advancement Services Coordinator

Advancement Services Coordinator

The Advancement Services Coordinator is responsible for managing all aspects of the “backend” of the Advancement Department, including, but not limited to, the implementation and management of the fundraising database system (currently Blackbaud Raiser’s Edge). The ASC will facilitate the training of users of the database system.

The ASC will assist contractors in the production of the direct mail fundraising program, including any prospect mail or prospect email initiatives.

This position will oversee department student workers and assist the VP in expense processing, financial reporting and analysis, and other duties as required.

The ASC will often be the first point of contact for PHC donors, so outstanding hospitality and interpersonal skills (phone, email, and face to face) are necessary.

ESSENTIAL JOB FUNCTIONS:

• Database: Manage and improve processes, maintain and improve data integrity, train new users, and prepare reports as needed
• Mail Program: Oversee processing of incoming donations, both physical mail and online. Provide needed data for third party mailing contractors. Report mail performance.

• Gift Acknowledgment: Process and supervise gift acknowledgements as well as compose custom letters for major gifts
• Reporting: Prepare weekly income and action reports, prepare monthly Advancement executive meeting slide reports, update quarterly house and prospect mail reports, and prepare other reports as needed for other members of the team.
• Events: supervise and assist in Development Events as required
• Student workers: hire and supervise student workers in the Advancement Office
• Inventory: Oversee office inventory
• Arrange monthly advancement meetings with the President and the rest of the team.
• Process invoices and VP expense reports.

INTERACTION/COMMUNICATION:

Internal: All levels

External: Board Members, Major Donors, Outside Vendors

Nature of Communication: Verbal, written, and in person

External: Trustees, donors, vendors, and consultants

Nature of Communication: Verbal, written, and in person

FINANCIAL RESPONSIBILITY:

Limited

MINIMUM QUALIFICATIONS:

• Bachelor’s degree preferred

• High degree of proficiency in Microsoft Excel, Word, and PowerPoint

• Aptitude for database software

• Strong verbal and written communication skills

• Precise accuracy and attention to detail in data entry

• Enthusiastic commitment to the vision and mission of Patrick Henry College

PHYSICAL REQUIREMENTS:

Reaching, standing, stooping, lifting a minimum of 30lbs, answering phone calls, extensive computer work, and typing

EMPLOYEE CLASSIFICATION: Full-time, exempt (on-site/in person)

The College offers competitive salaries and a generous benefits program, including comprehensive health and dental coverage and a 401(k) plan. All employees must enthusiastically support the College's Statement of Faith. Interested candidates should send a cover letter, résumé, statement of faith in Jesus Christ, and contact information for three references to jobs@phc.edu.