The Campus Services Assistant serves as a full-time administrative support member within the Office of Campus Facilities and Security. Occasionally provides customer service at the Barbara Hodel Center front desk as the primary point of contact for visitors, donors, alumni, and vendors/contractors. Assists the Director of Campus Facilities and Security with all aspects of the Facilities department organization, record keeping, financial requests and submissions working in conjunction with the Vice President of Finance.
MINIMUM REQUIREMENTS: The Candidate must be computer literate (database work a plus), a quick learner, and detail-oriented. The ideal candidate will have strong organizational, communication, and interpersonal skills.
JOB RESPONSIBILITIES & FUNCTIONS:
Work 40 hours per week during typical business hours (M-F, 8:30am- 5:00pm)
Process all payables POs, check requests, and reconcile monthly credit card statements in compliance with established accounting policies and procedures
Open, read, and appropriately handle all emails received on any assigned email accounts
Handle all incoming mail for the Office of Campus Facilities and Security
Work with outside vendors/contractors
Maintain security database & update access as needed
Process student parking registrations and violations
Assist in the supervision of Campus Safety Officers and help maintain security on campus
Maintain College vehicle files and registrations
Process dining hall deposits and change requests
Assist the Events coordinator, as needed, with any College events
Assist in the writing and updating of Institutional Effectiveness assessment compliance data and policies/procedures
Other duties as assigned
When working at the Front Desk:
Serve all visitors and contractors by greeting with a helpful and friendly attitude
Notify departments of visitor’s arrival
Maintain security and phone system
Inform visitors by answering or referring inquiries
Direct visitors by maintaining employee and department directories
Maintain security by following procedures, monitoring cameras and logs
Answer all calls received on all assigned phone lines and appropriately handle all voice messages
MINIMUM QUALIFICATIONS:
Must be able to enthusiastically subscribe to the College’s statement of faith
Must have impeccable work record, work ethic, have personal and professional references
Must have competent computer skills; experience using Outlook, MS Word and Excel, and other computer systems as necessary
Must be dependable and able to work without direct supervision
Must have excellent communication and friendly customer service skills, attention to detail, and organizational skills
Must be able to handle numerous projects simultaneously and be a team player
Work Hours: Monday through Friday 8:30am – 5:00pm
Education high school diploma or equivalent
EMPLOYEE CLASSIFICATION: Full-time, non-exempt
The College offers competitive salaries and a generous benefits program, including comprehensive health and dental coverage and a 401(k) plan. All employees must enthusiastically support the College's Statement of Faith. Interested candidates should send a cover letter, résumé, statement of faith in Jesus Christ, and contacts for three references (one pastoral) to jobs@phc.edu.
The part-time Bookstore Staff member is responsible for providing friendly customer service and presenting a positive public image of PHC. They will assist the Bookstore manager on a seasonal basis and for special events. A 2-4 hour weekly shift may be available, depending on Bookstore needs.
ESSENTIAL JOB FUNCTIONS:
Work the equivalent of approximately 240 hours/year on a seasonal basis, especially the month prior to the start of each semester, during final exams, and for stocking and inventory. Other work times are based on Bookstore needs and can be flexible.
Provide quality customer service in-person, on the phone, and via email.
Manage the cash drawer, balancing accounts with daily closing reports.
Maintain a clean and aesthetic bookstore appearance and product presentation.
Stock and move books and display items.
MINIMUM QUALIFICATIONS:
Basic computer skills are required, including Microsoft Office.
Excellent customer service skills, especially a pleasant and approachable demeanor.
Staff must be extremely attentive to details.
PHYSICAL REQUIREMENTS:
Must be able to lift 25 lbs. repeatedly throughout shift.
Must be able to stand for several hours.
Sitting, standing, stooping, squatting, bending, and reaching.
All employees must enthusiastically support the College’s mission and Statement of Faith. To apply, send a cover letter, résumé, personal statement of faith, and a list of three references to jobs@phc.edu.
