The Administrative Assistant to the Dean of Academic Affairs coordinates, oversees, and/or performs a wide variety of administrative support activities for the Dean of Academic Affairs, the Associate Dean, department chairmen, and faculty members. The Administrative Assistant serves as a primary point of contact and liaison between the Office of Academic Affairs, students, faculty, staff, and external constituents, carrying out and coordinating academic affairs administrative activities.
ESSENTIAL JOB FUNCTIONS:
Answering phone calls
Scheduling activities and hosting visitors
Record keeping and taking meeting minutes and providing administrative support and follow-up on matters arising from meetings
Coordinating the logistics of new faculty searches
Providing and coordinating staff and office support such as processing reimbursements, purchase orders, check requests, budget tracking, monthly expense reconciliation, and monitoring office supplies, equipment, and inventory
Performs miscellaneous job-related duties as assigned by the dean, associate dean or chairmen
Filing essential student academic forms with the Office of the Registrar
KNOWLEDGE, SKILLS, AND ABILITIES:
This position requires superior communication and organizational skills, courtesy, professionalism, a cooperative attitude, and demonstrated experience communicating effectively in person, on the telephone, and in writing to various constituent groups
Assignments are primarily confidential in nature so the successful candidate must demonstrate an outstanding level of professionalism in providing administrative assistance, including the ability to exercise independent judgment, discretion, initiative, tact, and diplomacy in handling highly sensitive matters and maintaining strict confidentiality
Knowledge of planning and scheduling techniques
Ability to coordinate and organize meetings and/or special events
Database management skills
Knowledge of current and emerging trends in technologies, techniques, issues, and approaches in area of expertise
Knowledge of office management principles and procedures
Knowledge of academic administrative principles and procedures
Skill in organizing resources and establishing priorities
Ability to create, compose, and edit written materials
MINIMUM QUALIFICATIONS:
Associate's degree or an equivalent combination of relevant education and/or experience
Strong organization, communication, and interpersonal skills
Excellent computing skills, particularly with Microsoft Office (Word, Excel, PowerPoint), and various Internet browsers
Ability to coordinate various duties and projects simultaneously
EMPLOYEE CLASSIFICATION: Full Time non-exempt @ 32 hours/wk
The College offers competitive salaries and a 401(k) plan. All employees must enthusiastically support the College’s mission and Statement of Faith. To apply, send cover letter, personal faith statement, resume, and list of three references to jobs@phc.edu.
Patrick Henry College is pleased to announce an exciting opportunity for a talented and ambitious professional to join the Office of Institutional Effectiveness as an entry-level Data Analyst. This role is well suited for a detail-oriented individual interested in the role of data analysis to inform policy and practice in higher education.
KEY RESPONSIBILITIES:
Collect, clean, and analyze data to support institutional effectiveness reporting requirements
Generate reports and visualizations to communicate findings to stakeholders
Assist in the development and maintenance of databases
Collaborate cross-functionally to meet data requirements and ensure accurate and timely reporting
Support external reporting and compliance requirements
QUALIFICATIONS:
Bachelor of Arts
Academic or professional experience in data science, statistics, or analytics
Strong analytical and problem-solving skills with a keen attention to detail
Proficiency in MS-Excel and other such data analysis tools
Excellent communication skills with the ability to present complex findings in a clear and concise manner
Demonstrated ability to work independently within a collaborative environment
The College offers competitive salaries and a 401(k) plan. All employees must enthusiastically support the College’s mission and Statement of Faith. To apply, send cover letter, personal faith statement, resume, and list of three references to jobs@phc.edu.
Young College looking for a Data Analyst who will thrive while overseeing data analytics and database management for the Office of Admissions and functions as a key member of the Admissions staff. Patrick Henry College is a conservative Christian liberal arts college located in beautiful Northern Virginia. The College is looking for someone who loves the Lord and is excited about serving Him through serving Christian families who want to shape the culture for Christ and for liberty. If you enjoy ministry within a Godly community, then this might be the opportunity for you.
PRIMARY RESPONSIBILITIES:
Working with the Director of Student Recruitment and other executives/administrators to develop, implement, and administer the Admissions department’s projects, policies, and key initiatives
Maintaining and optimizing accurate databases, including HubSpot CRM, via system management and in-depth data analytics
Managing the processing side of the application database from account to enrolled statuses
Responding to requests from other departments for reports based on applicant database while protecting confidentiality of information
Representing the College at appropriate venues as part of the Enrollment team as well as interacting with applicants via interviews, campus visits, etc.
Assisting, attending, and/or managing events
The ideal candidate will have a Bachelor’s Degree, experience in administration or related administrative experience sufficient to acquire skills necessary to administer data analytics functions, sensitivity to the confidential nature of dealing with students’ application & financial aid issues, demonstrated knowledge, experience, and proficiency with Microsoft Office applications. Ability to manage routine processing tasks with specific deadlines and long-range projects at the same time. Good written and oral communication skills. Strong customer service orientation and a discipleship mindset. Understanding of and commitment to the Mission and Vision of Patrick Henry College.
The College offers competitive salaries and a 401(k) plan. All employees must enthusiastically support the College’s mission and Statement of Faith. To apply, send a cover letter, personal faith statement, resume, and list of three references to jobs@phc.edu.
Do you love serving others and seeing God at work in the lives of college students? Are you considering a change in vocation and looking for a way to eternally impact the next generation of Christian leaders? Perhaps the position of Executive Assistant to the President of Patrick Henry College would be the right role for you.
Due to an upcoming retirement, this critical role will soon be open. The President of PHC is looking for someone with unique giftings in administration, public relations, and event planning—all driven by a heart for ministry. Is that you?
The Executive Assistant to the President is the personal assistant to the President. The Assistant is responsible for all aspects of the President’s calendar, communications, and office records. The Assistant will also support the President & Executive Vice President in secondary roles, such as professor activities and instructor activities for summer leadership camps.
ESSENTIAL JOB FUNCTIONS:
Schedule travel, meetings, media interviews, and other speaking engagements for the President and Executive Vice President (as requested)
Receive all mail, e-mail, and phone calls that come into the Office of the President
Draft letters of response and return phone calls as necessary
Administrative support for the preparation of classroom teaching materials for the President and Executive Vice President
Work with the Executive Vice President to coordinate the annual Top 10 Strategic Planning meeting
Coordinate preparation of Board of Trustees meetings
Schedule and oversee logistics for Board of Trustees meetings
Support the President in the development of Chapel Worship and Arts programs
Schedule chapel speakers and interface with Chapel Worship and Arts for weekly chapel programming
Schedule bi-weekly Executive Team and bi-weekly Dean’s meetings
Take minutes for the Executive Team meetings
Take minutes for the Board of Trustees Academic & Students Affairs meeting
Assist the Music Department with Convocation
Plan the annual Christmas Party
Send graduation letters to commencing seniors’ parents
Assistant Student Life with graduation details
Perform various administrative tasks to ensure efficient activities of the President & Executive Vice President
Schedule and review student senior testimonies for the President
FINANCIAL RESPONSIBILITY:
Reconcile and submit the President's and EVP's expense reports
MINIMUM QUALIFICATIONS:
Bachelor’s degree
Attention to detail, organizational skills
Ability to handle numerous projects simultaneously
Excellent communication/customer service skills
Trustworthy with confidential or otherwise classified information
Fluent in Microsoft Word and familiar with Microsoft Excel & PPTs
The College offers competitive salaries and a 401(k) plan. All employees must enthusiastically support the College’s mission and Statement of Faith. To apply, send a cover letter, personal faith statement, resume, and list of three references to jobs@phc.edu.
Patrick Henry College invites applications for a full-time Student Support Specialist in the Office of the Registrar.
Reporting to the Registrar, the primary focus for the Student Support Specialist is to effectively and efficiently serve constituent needs, primarily students, consistent with academic and registrar policies. This service requires the highest standards of professionalism, accuracy, courtesy, and integrity.
The Student Support Specialist processes academic information according to predefined standards. This may include issuing accurate transcripts, transfer credit evaluations, enrollment verifications, and grade reports, as well as assessing transient student requests, and recording grades. The Student Support Specialist responds to student requests in a timely and efficient manner. Using both physical and electronic records, the Student Support Specialist collects, records, maintains, and reports information in a manner that ensures the completeness of all educational records. The Student Support Specialist will assist the Registrar with degree audits, graduation, orientation, and in other areas that support the Office’s success.
QUALIFICATIONS:
Bachelor’s degree or 3 years of related experience, both preferred
Ability to handle numerous projects simultaneously; flexible; teachable
Exceptional attention to detail, very strong self-management, and organizational skills
Excellent interpersonal and communication skills
Capable use of technology in the management of academic information
Must clear a background check
The College offers competitive salaries and a 401(k) plan. All employees must enthusiastically support the College’s mission and Statement of Faith. To apply, send a cover letter, personal faith statement, resume, and list of three references to jobs@phc.edu.
The part-time Bookstore Staff member is responsible for providing friendly customer service and presenting a positive public image of PHC. They will assist the Bookstore manager on a seasonal basis and for special events. A 2-4 hour weekly shift may be available, depending on Bookstore needs.
ESSENTIAL JOB FUNCTIONS:
Work the equivalent of approximately 240 hours/year on a seasonal basis, especially the month prior to the start of each semester, during final exams, and for stocking and inventory. Other work times are based on Bookstore needs and can be flexible.
Provide quality customer service in-person, on the phone, and via email.
Manage the cash drawer, balancing accounts with daily closing reports.
Maintain a clean and aesthetic bookstore appearance and product presentation.
Stock and move books and display items.
MINIMUM QUALIFICATIONS:
Basic computer skills are required, including Microsoft Office.
Excellent customer service skills, especially a pleasant and approachable demeanor.
Staff must be extremely attentive to details.
PHYSICAL REQUIREMENTS:
Must be able to lift 25 lbs. repeatedly throughout shift.
Must be able to stand for several hours.
Sitting, standing, stooping, squatting, bending, and reaching.
All employees must enthusiastically support the College’s mission and Statement of Faith. To apply, send a cover letter, résumé, personal statement of faith, and a list of three references to jobs@phc.edu.