Office of the Registrar

Graduation & Commencement

Hours of Operation
The Office of the Registrar operates during normal college business hours, Monday through Friday 8:30 am - 5:00 pm, with the exception of holidays.

Contact Information
To contact the Office of the Registrar
Phone: (540) 441-8050
Fax: (540) 441-8059
Email: registrar@phc.edu
Office of the Registrar
Ten Patrick Henry Circle
Purcellville, VA 20132

PHC Forms Online

Click here for information about Accreditation and Authorization.

Student Records
The Office of the Registrar maintains the permanent educational records of students enrolled at Patrick Henry College. Documents submitted to any employee of Patrick Henry College in the exercise of official duties are the property of Patrick Henry College. The permanent academic record contains the history of course enrollment by term, the grades awarded, and degrees conferred. The academic file is also the repository for supplemental information, including admissions, enrollment, and graduation material. Most supplemental material is destroyed five years after the date of last attendance.

Student Privacy
With certain exceptions, no employee of Patrick Henry College will disclose personally identifiable, non-directory information to any third party without the express written consent of the student. Patrick Henry College guarantees the right of currently and formerly enrolled students to view their maintained educational record within 45 days of a written request, with limited exceptions. Unless otherwise notified by the student in writing, PHC may publicly disclose directory information, including the following:

Name

Addresses (local, home, and/or billing)

Emails (personal and college)

Residence hall assignment

Phone number(s)

Grade point average

Degree(s) and major(s) earned

Class level

Date of graduation or commencement

Dates of attendance

Academic honors/awards

Photographs

Enrollment status (part-time, full-time)

Anticipated graduation date

Admission Status (Degree-seeking/non-degree-seeking)

The extended Student Privacy Policy can be found on the PHC Intranet. Parents whose child is financially dependent have the right to view the maintained educational record of their dependent student within 45 days of a written request that is submitted to the Office of the Registrar. In order to protect the privacy of students, documents detailing any part of student’s academic progress will not be sent by email or faxed. This includes grade reports, transcripts, and enrollment verifications.

Transcripts
The Office of the Registrar issues transcripts within seven business days after receipt of a signed transcript request form and the processing fee. Patrick Henry College issues transcripts only after all obligations to the College have been fulfilled. Requests for official transcripts may only be made by the student.

Enrollment Verification
Students or their parents (for dependent students) may submit a request for official verification of enrollment status by submitting the Enrollment Verification request form. Enrollment in a given semester is verified only after the end of the drop/add period.