The Administrative Assistant to the Dean of Academic Affairs performs a variety of administrative support activities for the Dean of Academic Affairs, the Associate Dean, department chairmen, and faculty members. The Administrative Assistant serves as liaison between the Office of Academic Affairs, students, faculty, staff, and external constituents.
ESSENTIAL JOB FUNCTIONS:
Facilitating faculty senate
Scheduling activities and hosting visitors
Record keeping, taking meeting minutes, and following-up on matters arising from meetings
Coordinating the logistics of new faculty searches
Providing and coordinating staff and office support such as processing reimbursements, purchase orders, check requests, budget tracking, monthly expense reconciliation, and monitoring office supplies, equipment, and inventory
Performing miscellaneous job-related duties as assigned by the dean, associate dean, or chairmen
Filing essential student academic forms with the Office of the Registrar
KNOWLEDGE, SKILLS, AND ABILITIES:
Superior organizational skills, courtesy, professionalism, a cooperative attitude, and experience communicating effectively in person, on the phone, and in writing
Knowledge of office management principles and procedures
Knowledge of academic administrative principles and procedures
Ability to exercise discretion in handling highly sensitive matters and maintaining strict confidentiality
Ability to coordinate and organize meetings and/or special events
Skill in organizing resources and establishing priorities
Ability to create, compose, and edit written materials
MINIMUM QUALIFICATIONS:
Associate's degree or an equivalent combination of relevant education and/or experience
Strong organization, communication, and interpersonal skills
Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams) and Adobe (Acrobat)
Ability to coordinate various duties and projects simultaneously
EMPLOYEE CLASSIFICATION: Full Time non-exempt @ 32 hours/wk
The College offers competitive salaries and a 401(k) plan. All employees must enthusiastically support the College’s mission and Statement of Faith. To apply, send cover letter, personal faith statement, resume, and list of three references to jobs@phc.edu.
The Campus Services Assistant serves as a full-time administrative support member within the Office of Campus Facilities and Security. Occasionally provides customer service at the Barbara Hodel Center front desk as the primary point of contact for visitors, donors, alumni, and vendors/contractors. Assists the Director of Campus Facilities and Security with all aspects of the Facilities department organization, record keeping, financial requests and submissions working in conjunction with the Vice President of Finance.
MINIMUM REQUIREMENTS: The Candidate must be computer literate (database work a plus), a quick learner, and detail-oriented. The ideal candidate will have strong organizational, communication, and interpersonal skills.
JOB RESPONSIBILITIES & FUNCTIONS:
Work 40 hours per week during typical business hours (M-F, 8:30am- 5:00pm)
Process all payables POs, check requests, and reconcile monthly credit card statements in compliance with established accounting policies and procedures
Open, read, and appropriately handle all emails received on any assigned email accounts
Handle all incoming mail for the Office of Campus Facilities and Security
Work with outside vendors/contractors
Maintain security database & update access as needed
Process student parking registrations and violations
Assist in the supervision of Campus Safety Officers and help maintain security on campus
Maintain College vehicle files and registrations
Process dining hall deposits and change requests
Assist the Events coordinator, as needed, with any College events
Assist in the writing and updating of Institutional Effectiveness assessment compliance data and policies/procedures
Other duties as assigned
When working at the Front Desk:
Serve all visitors and contractors by greeting with a helpful and friendly attitude
Notify departments of visitor’s arrival
Maintain security and phone system
Inform visitors by answering or referring inquiries
Direct visitors by maintaining employee and department directories
Maintain security by following procedures, monitoring cameras and logs
Answer all calls received on all assigned phone lines and appropriately handle all voice messages
MINIMUM QUALIFICATIONS:
Must be able to enthusiastically subscribe to the College’s statement of faith
Must have impeccable work record, work ethic, have personal and professional references
Must have competent computer skills; experience using Outlook, MS Word and Excel, and other computer systems as necessary
Must be dependable and able to work without direct supervision
Must have excellent communication and friendly customer service skills, attention to detail, and organizational skills
Must be able to handle numerous projects simultaneously and be a team player
Work Hours: Monday through Friday 8:30am – 5:00pm
Education high school diploma or equivalent
EMPLOYEE CLASSIFICATION: Full-time, non-exempt
The College offers competitive salaries and a generous benefits program, including comprehensive health and dental coverage and a 401(k) plan. All employees must enthusiastically support the College’s mission and Statement of Faith. Interested candidates should send a cover letter, résumé, statement of faith in Jesus Christ, and contacts for three references (one pastoral) to jobs@phc.edu.
POSITION SUMMARY:
The Communications Specialist (CS) at Patrick Henry College produces, edits, and distributes a majority of the media content for PHC. In addition to writing and editing stories for publication, they are responsible for creating and editing electronic communications, social media content, web content, and web services. The CS, with direction from the Director of Communication, will implement marketing plans, via multiple channels, for events on campus, as well as newsworthy developments. They will also organize and manage events as well. Media and technology is constantly changing, so the CS will need to be a person who innovates and is consistently keeping PHC in the forefront of the public eye.
ESSENTIAL JOB FUNCTIONS:
Writing and editing content for publication via print and electronic distribution
Developing, managing, and maintaining the website and PHC’s social media platforms
Implementing marketing plans for the College and its events
Constantly seeking to innovate and develop new marketing/communication strategies for the College
Strong preference is given to applicants that possess experience with Adobe InDesign, Photoshop, and/or Premiere Pro
OTHER FUNCTIONS:
Supporting the Offices of Admission and Advancement as necessary
Hiring and managing student workers to best utilize available resources
Other duties as assigned
MINIMUM QUALIFICATIONS:
Enthusiastic support for Patrick Henry College’s mission and statement of faith
Bachelor’s degree from an accredited college or university
Three years of experience in writing, editing, public relations, and marketing
Excellent written and verbal communication skills
To quickly become adept at using the HubSpot CMS for website updates, design, and enhancement
Ability to handle numerous projects with varying levels of priority simultaneously
Results-oriented team player
Demonstrated attention to detail
Willingness to travel
EMPLOYEE CLASSIFICATION: Full-time exempt
The College offers competitive salaries and a generous benefits program, including comprehensive health and dental coverage and a 401(k) plan. All employees must enthusiastically support the College’s mission and Statement of Faith. Interested candidates should send a cover letter, résumé, statement of faith in Jesus Christ, and contacts for three references (one pastoral) to jobs@phc.edu.
Patrick Henry College is pleased to announce an exciting opportunity for a talented and ambitious professional to join the Office of Institutional Effectiveness as an entry-level Data Analyst. This role is well suited for a detail-oriented individual interested in the role of data analysis to inform policy and practice in higher education.
KEY RESPONSIBILITIES:
Collect, clean, and analyze data to support institutional effectiveness reporting requirements
Generate reports and visualizations to communicate findings to stakeholders
Assist in the development and maintenance of databases
Collaborate cross-functionally to meet data requirements and ensure accurate and timely reporting
Support external reporting and compliance requirements
QUALIFICATIONS:
Bachelor of Arts
Academic or professional experience in data science, statistics, or analytics
Strong analytical and problem-solving skills with a keen attention to detail
Proficiency in MS-Excel and other such data analysis tools
Excellent communication skills with the ability to present complex findings in a clear and concise manner
Demonstrated ability to work independently within a collaborative environment
The College offers competitive salaries and a 401(k) plan. All employees must enthusiastically support the College’s mission and Statement of Faith. To apply, send cover letter, personal faith statement, resume, and list of three references to jobs@phc.edu.
Patrick Henry College invites applications for a full-time Student Support Specialist in the Office of the Registrar.
Reporting to the Registrar, the primary focus for the Student Support Specialist is to effectively and efficiently serve constituent needs, primarily students, consistent with academic and registrar policies. This service requires the highest standards of professionalism, accuracy, courtesy, and integrity.
The Student Support Specialist processes academic information according to predefined standards. This may include issuing accurate transcripts, transfer credit evaluations, enrollment verifications, and grade reports, as well as assessing transient student requests, and recording grades. The Student Support Specialist responds to student requests in a timely and efficient manner. Using both physical and electronic records, the Student Support Specialist collects, records, maintains, and reports information in a manner that ensures the completeness of all educational records. The Student Support Specialist will assist the Registrar with degree audits, graduation, orientation, and in other areas that support the Office’s success.
QUALIFICATIONS:
Bachelor’s degree or 3 years of related experience, both preferred
Ability to handle numerous projects simultaneously; flexible; teachable
Exceptional attention to detail, very strong self-management, and organizational skills
Excellent interpersonal and communication skills
Capable use of technology in the management of academic information
Must clear a background check
The College offers competitive salaries and a 401(k) plan. All employees must enthusiastically support the College’s mission and Statement of Faith. To apply, send a cover letter, personal faith statement, resume, and list of three references to jobs@phc.edu.
The part-time Bookstore Staff member is responsible for providing friendly customer service and presenting a positive public image of PHC. They will assist the Bookstore manager on a seasonal basis and for special events. A 2-4 hour weekly shift may be available, depending on Bookstore needs.
ESSENTIAL JOB FUNCTIONS:
Work the equivalent of approximately 240 hours/year on a seasonal basis, especially the month prior to the start of each semester, during final exams, and for stocking and inventory. Other work times are based on Bookstore needs and can be flexible.
Provide quality customer service in-person, on the phone, and via email.
Manage the cash drawer, balancing accounts with daily closing reports.
Maintain a clean and aesthetic bookstore appearance and product presentation.
Stock and move books and display items.
MINIMUM QUALIFICATIONS:
Basic computer skills are required, including Microsoft Office.
Excellent customer service skills, especially a pleasant and approachable demeanor.
Staff must be extremely attentive to details.
PHYSICAL REQUIREMENTS:
Must be able to lift 25 lbs. repeatedly throughout shift.
Must be able to stand for several hours.
Sitting, standing, stooping, squatting, bending, and reaching.
All employees must enthusiastically support the College’s mission and Statement of Faith. To apply, send a cover letter, résumé, personal statement of faith, and a list of three references to jobs@phc.edu.
